Purchase Executive

Job Responsibility

• Compare, Evaluate quotation from selected Vendors/Suppliers.

• Negotiate contract terms of agreement and pricing (Import/Domestic).

• Preparing purchase orders by verifying specifications and price, while obtaining recommendations from suppliers.

• Punching order details (e.g. vendors, quantities, prices) in SAP for Required Material (Raw /Packing Material).

• Track Order and ensure timely delivery.

• Maintain updated records of purchased products, delivery information and invoices.

• Update daily pending order sheet & price quotation.

• Coordinate with the Accounts team for PO related Payment.

• Good knowledge of vendor sourcing practices (researching, evaluating and liasoning with vendors).

• Coordinate with vendors and transporters for domestic purchase.

• Freight Negotiation and follow up with the shipper and CHA for Import documentation.

• Coordinate with Store Officer to ensure proper storage (Import/Domestic).

• ISO reports should be Maintained in Excel.

• Maintain import documentation.

• Ensure availability of raw materials for business operations and maintaining operations continuity

• Manage vendor sensing, de-risking, quality management and keep a check on the overall performance

• Manage long-term and short-term contracts with supplier’s basis cost and risk of late delivery

• Manage relationships with raw materials, components, especially critical and or high value suppliers

• Monitor overall supplier cost and quality of materials equipment procured

• Prescribe quality standards, prices, minimum order quantity, re-order time and minimum and maximum order quantities and prices by material and equipment

• Ensure and keep updated minimum risk of disruptions to operations by diversifying the vendor database

• Maintain a database of current and prospective suppliers and ensure lower cost by higher bargaining power by using the same suppliers’ services across geographies, keeping in mind logistics cost and lead time

• Evaluate alternative long-term procurement and sourcing strategies and make recommendations for the same

• Partner with the plant heads | project heads to plan and implement in a timely and adequate manner, the procurement of raw materials and components for smooth production

• Partner with the corporate logistics to ensure that logistics are in accordance with sourcing, and that sourcing budget is not overshot

• Evaluate, decide and implement procurement management systems | information system other software to optimize efficiencies

• Ensure timely, seamless execution of transactional tasks related to procurement management, including documentation and approvals

• Understand and support the tax and regulatory aspects of procurement, including international procurement

• Develop and build in-house capabilities for team members in the department

• Foster a performance driven culture in the team by regular reviewing the performance parameters and by giving periodical feedback to team members

• Contribute towards development of talent for the department by providing subordinates with adequate exposure and growth opportunities to enable readiness for higher roles

Key Skills

• Great organizational skills

• Excellent negotiator

• Excellent communication skills

• Time management

• Understanding of supply chain procedures